Participants

This space manages the addition, import and access of participants in the room, as well as the distribution into sub-groups. It consists of a Participants tab and a Groups tab.

PARTICIPANTS TAB

The Participants area gives an overview of the list of participants already registered in a room, either in the form of a list or in the form of a panel.

Two visual clues indicate when one or more participants are connected to the moderator's room:

A red circle with the number of participants connected in the side menu
A "Wifi" pictogram in green before each name of the connected participant




How to add one or more participants?

By clicking on the "Add New" button, two options are possible:

Add participant: this option opens a form of fields to enter the data of a new participant
Import participant: this option proposes to import an Excel file containing a list of participants (this option also proposes to download an Excel file template to enter several participants)


What are the possible actions on a participant?

The moderator can perform a number of actions on a participant:



Edit participant reports: the moderator has access to all session and participant activity reports
View the participant's QR code: displays the QR code and email address of the selected participant
Invite a participant by email: the participant receives an email indicating the name of the moderator's room and a reminder of the email address with which to connect to MOBITEACH
Exclude a participant: the participant can no longer connect to the moderator's room
Modify the participant's information: the moderator can modify the participant's data (last name, first name, email, organization ...)
Delete a participant: the participant is deleted from the list of people registered in the room

A search engine is available to find the name of a participant more easily.


What are the possible actions on several selected participants?

In the interface, it is possible to select several participants (or all participants). When a multi-selection is made, a choice banner appears:



This choice banner offers the following options:
Create a group: displays the list of participants and suggests giving a name to the group
Display the QR codes of the participants: displays all the QR codes of the selected participants
Invite: sends an invitation email to all the selected participants to connect to the moderator's room
Exclude: participants can no longer connect to the moderator's room
Authorize: participants can again connect to the moderator's room
Delete: the participants are deleted from the list of people registered in the room

GROUPS TAB

This tab shows all the groups already formed from the Participants tab.

The Add button allows you to add a group and:
give a group name
optionally choose an image to personalize the group
add participants

Already existing groups can also be modified with the same options by double-clicking on one of them.

FOCUS ON THE DISPLAY OF PARTICIPATING ACCESS ON FACE-TO-FACE

During a face-to-face session, a meeting or a seminar, MOBITEACH provides the moderator with a display of participant access, which can be video-projected.

By clicking on the "Display participant access" button:



The moderator can project the following visual on the screen:



This display shows:
the procedure to connect (URL, QR Code of the room and actions to be carried out by the participant)
the name of the room, the name of the moderator and the participants connected to the room

As participants log in, they are displayed on the screen. This functionality is only intended for face-to-face sessions.

Updated on: 11/06/2021