Manage activities and files

Library items are displayed in list view or in mosaic view.

CREATE AN ACTIVITY

By clicking on the ** + Create ** button, the different activities that can be created are displayed:

• Document
• Post-It
• Quiz
• E-Learning module
• Survey
• Message activity
• Tag Cloud
• Observation
• Whiteboard
• URL activity

All you have to do is click on one of the types of activities offered to start creating it.

A first page is displayed where you enter at least the name of the activity, and possibly tags and a description, before clicking on the ** Create ** button.

A second page, specific to each type of activity, is displayed to define the parameters of the activity.

To find out more about the creation of each type of activity, but also about the functions for animation and their use on the participant side, refer to the dedicated articles.

CREATE A FOLDER

Folders can be created in the library to categorize activities. To create a file, the moderator clicks on the ** Create + ** button, then selects ** File ** and fills in the information on this file before clicking on ** Send **.

• Name (compulsory)
• possibly the associated ** tags ** and a ** description **
  The moderator indicates:
• if the file is a ** briefcase ** (functionality to provide documents to participants)
• if the file must be ** synchronized with a Box ** (in the case of the use of a MOBITEACH Box for the animation of face-to-face training sessions).

He clicks on the ** Send ** button to create the file and then has access to other options such as:

• activate the ** sharing ** of the activities of the file
• ** archive ** the folder (to store it in the dedicated tab of the library, with the possibility of reintegrating it later in the My folders tab).

All this information and options can be edited, once the file has been created, by clicking on the pencil that appears on hover.

Different actions are possible when one or more folders are selected:

• ** Duplicate ** the folder(s) to create a copy
• ** Share ** to activate sharing on the file (see the dedicated article to know the procedure for sharing with other animators)
• ** Synchronize ** to synchronize the activities of the file with a MOBITEACH Box
• ** Archive ** the selected folder (s) (they are then moved to the ** Archives ** tab of the library)
• ** Delete ** the selected folder (s). Deleted items are placed in a recycle bin (accessible from a tab at the top right of the ** Library ** space).

CREATE A DOCUMENT HOLDER

To provide participants with documents via the briefcase: the moderator creates a folder containing ** Documents ** type activities and activates the ** Briefcase ** option in the folder parameters (accessible by clicking on the ** Folder editing pencil **).

A folder on which the Document Holder option is activated is represented in the form of a briefcase.

ORGANIZING ACTIVITIES

Activities can be:

• moved into a folder by drag and drop
• moved out from a folder by selecting them and clicking on the folder with the arrow (see image below) or by dragging and dropping them on this folder with the arrow

Other actions are possible on one or more selected activities:

• ** Exit activities from the file **
• ** Duplicate ** the activity(ies)
• ** Download the document ** for Document type activities
• ** Delete ** the activity(ies). Deleted items are placed in a recycle bin (accessible from a tab at the top right of the ** Library ** space).

USE THE BIN

In the Trash tab, we find all the items that have been deleted (folders and activities).

They can be :

• ** restored **, all you have to do is select the item (s) to restore and click on the restore icon
• ** permanently deleted **, either by selecting the items and clicking on the delete icon, or by clicking on Empty the trash (in this case all the items in the recycle bin are permanently deleted).
  

PERFORM A LIBRARY SEARCH

Features are available to easily find activities in the library:

• filter by types of activities
• sort by type of activity, date of creation or name
• do a keyword search

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Updated on: 21/06/2021